Full-Time Employment Opportunities
Triple A Registrar/Receptionist
Reports to: Triple A Manager
The person who will succeed in this position is someone who understands that a mission-driven organization thrives on the energy of those who join in - body and mind. We work together to make our organization the very best it can be for all stakeholders.
All employees must display good judgment, excellent organizational and planning skills, competence in verbal and written communications, knowledge of office systems and procedures, and be a strong self-starter! We are oriented toward teamwork and collaboration, knowing the best decisions are made when folks have buy-in.
This person will become a member of the Triple A Enrichment Program team, providing administrative overview for registration and creating a customer centric environment.
As the receptionist, this person is the focal point for the safety and security of all Meridian stakeholders. Much of the day’s work is spent managing relationships through verbal and written correspondence, receiving visitors, and coordinating the logistics of the day.
As the registrar, the ability to maintain confidentiality is key. Tasks include managing new registrations and withdrawals, maintaining accurate up-to-date program enrollment data, and communicating the changes to all pertinent Meridian staff and families.
Duties and/or Responsibilities include:
- Support Triple A operations to achieve mission and vision of organization
- Work with Triple A Manager to prioritize registration based the annual budget
- Work with Triple A Manager to communicate updates regularly with Triple A staff
- Learn functionality of digital tools: MySchoolBucks and PayPal
- Monitor data entry by others for rosters and absences and gather information to create and maintain accurate rosters
- Work with Meridian Business Office to understand specific data needs
- Generate reports on a weekly and monthly basis in addition to ad hoc requests
- Communicate with Arts/A la Carte Instructors regarding daily, sessional, and annual processes
- Communicate with parents/guardians
- Initiate follow-through on projects to ensure completion as expected and on time
- Audit invoices and reports for inconsistencies and errors
- Identify and make suggestions for improvements in current processes
- Work cross-functionally within the department and school as needed
- Perform other duties as assigned
Knowledge, Skills and Abilities Required:
- Proficient in using Apple hardware, MS Office for Mac, and Google Applications
- Demonstrate organizational, time management, and prioritization skills
- Excellent oral and written communication skills
- Strong analytical and problem solving skills
- Careful attention to detail
- Ability to learn new systems and retain information quickly
- 2-4 years clerical experience in a professional environment
- Previous experience working in an educational setting preferred
- High School diploma or equivalent
Working Parameters and Conditions / Physical Requirements
The work environment is the lobby of the primary school with parents picking up children from the after-school program. It is fast-paced and requires focus and the ability to multitask. The job is approximately 40 weeks out of the year and follows closely to the 10-month school calendar with traditional school holidays and breaks. It begins in approximately late July and ends around the first week of June (on an annual basis). Hours are Monday through Friday 10:00 to 6:30. This includes a 30 minute lunch break.
Salary and Benefits
- $23,000 to $25,000
- 197 days employment
- $425 employee benefit toward health insurance with several choice options
- Optional supplemental insurance plan participation
- Texas TRS (Teacher Retirement System) pension participation
- One-week fall break, Thanksgiving break, and spring break. Ten-day winter break with four to five additional holidays through the year and extended break during the summer
- 10 days personal/sick leave annually