About Athletics » Eligibility


Meridian 7th-12th grade students and their parents can use the information and tools on this page to help obtain and maintain eligibility for Meridian athletics. If after reviewing this page you have questions about your eligibility, please email Meridian-athletics@mwschool.org.


There are four considerations for maintaining eligibility in Meridian Athletics: 

  1. Character Good Standing
  2. Physical Eligibility
  3. Academic Eligibility
  4. Financial Eligibility


1. Character Good Standing

While participating in Meridian Athletics, my student(s) will adhere to school policies during and after school hours, on or off campus. (Please see the Parent/Student Handbook for school policies.) Students responsible for an offense or offenses that resulted in two or more days of suspension while enrolled at Meridian School could be removed from the sport's roster and could have all Athletics-related privileges revoked, including but not limited to the right to participate in a team's, sport's or Athletics Department's recognition ceremonies or socials. Enforcement will be at the discretion of Meridian Administration who will inform Meridian Athletics of necessary implications. Disciplinary offenses that would result in mandatory removal to an alternative placement under TEC Section 37.006 (in a traditional public school) will automatically result in suspension from all Meridian extracurricular activities for a period ranging from one month to the remainder of the school year.


2. Physical Eligibility

In order to participate in Meridian athletics or programs that include Meridian coaches and/or Meridian facilities, student athletes must have a valid physical form cleared by a physician on file with the Athletics Department before participating.


Check the status and expiration date of your physical form here.


Download a blank physical form here.


In order for a physical form to be approved by the Athletics Department, all of the following must be true:

  • It must be filled out completely.
  • Page 1 must be completed by the student athlete and signed and dated by the student athlete and a parent.
  • Page 2 must be completed by a physician. It must indicate that the student athlete is physically "cleared" to participate. It must include the physician's name, address and phone number. It must include the physician's signature. It must include the date of examination. All of which must be legible.

Physical forms are valid for one year from the physician's examination date.


Physical forms must be valid throughout the entire sport's season in order to maintain physical eligibility. If a physical expires during the sport's season, the student athlete is responsible for providing an updated physical form before it expires and allowing two business days for the Athletics Department to process it. Student athletes may not participate in training, practices, clinics, tryouts or competitions until the Athletics Department has a valid physical form on file. Again, student athletes can check the status and expiration date of their physical form here.


How to submit physical forms 
Effective July 31, 2017, all physical forms should be submitted in one of two ways:
  • A scanned PDF sent by email to physicals@mwschool.org.(Please do not reply to a message with your physical form attached. Instead, please start a new email with your physical form attached and send to this email address. Please do not send physical forms to Meridian-athletics@mwschool.org.
- or - 
  • Hard copy dropped off with Ms. Alexander in the Middle School office. (Please submit a photo copy and keep the original in your files.)


Physical form deadlines by sport for 2018-2019

Volleyball - 8/3/18
Cross Country - 8/8/18
Swimming - 8/8/18
Fall Tennis - 8/15/18
Basketball - 9/11/18
Spring Running - 12/11/18
Spring Tennis - 12/11/18
Soccer - 1/16/19
Baseball - 1/29/19
For Frequently Asked Questions pertaining to Physical Eligibility and physical forms, please go here.


3. Academic Eligibility

It is the responsibility of the students to watch their grades and work to resolve missing work, failing assessments, and submit extra-credit assignments during the grading period within the time provided by each teacher. Students must be passing all of their classes at the end of the grading quarter leading into that sport’s season as well as passing all classes at the end of grading quarter(s) during that sport's season. If one or more quarter grades are below 70 or an incomplete has been recorded, eligibility is lost 5 school days following the end of the quarter. That 5-day window is in place to allow teachers time to correct input errors. It is not time for students to do extra-credit work in the hopes to bring grades up. As all students and parents have access to TXConnect (online gradebook), students should be working with their teachers before the end of the grading quarter to ensure they have taken advantage of every opportunity to bring low grades up and ensure that they are passing all classes BEFORE the end of the grading period. If ineligible based upon previous quarter grades, but all course grades on 4-week progress report are 70 or above with no grades of incomplete, eligibility is regained 5 school days following the 4-week progress report. 4-week progress report grades may cause a student to regain eligibility (if all grades are passing), but will not cause a student who is currently eligible to become ineligible. Fourth quarter grades do not affect first quarter eligibility. All athletes start the school year as academically eligible. The Athletics Coordinator will inform the athletes and their parents/guardians if the student athlete's academic eligibility status changes. The coach will also be informed. Student athletes who are academically ineligible may not compete and will not be excused from school for athletics purposes. This includes early release and excused absences. Academically ineligible student athletes may continue to practice and train with their team. They are permitted to sit on the bench at competitions, but they may not dress out in school uniform for competitions. Though semester grades are ultimately what counts for a student receiving credit for a high school credit course, they do not count towards “no pass no play." Only quarter grades and 4 week progress reports affect “no pass no play” eligibility to compete/perform.

Note: Students may compete over the summer or extended (one week or more) breaks regardless of eligibility status, and a failing grade the previous year does not affect eligibility in the subsequent year.

You will find the specific dates for academic eligibility below.

DP Exception - Diploma Programme students who have failed only one DP class may request an Academic Eligibility Waiver. Find the waiver here.


Important 2018-2019 school year dates for Academic Eligibility

Grading Period 1: Basketball. Cross Country, Fall Tennis, Swimming, Volleyball
Grading Period 1 Starts - August 8, 2018
Progress Report for Grading Period 1 - September 7, 2018 
Grading Period 1 Ends - October 5, 2018 
Lose Eligibility (if any grades are incomplete or under 70) - October 19, 2018, 4:00 p.m. 
Grading Period 2: Baseball, Basketball, Soccer, Spring Tennis, Swimming,
Progress Report for Grading Period 2 - November 9, 2018 
Regain Eligibility (if all grades are 70 or above) - November 16, 2018, 4:00 p.m.
Grading Period 2 Ends - December 19, 2018
Lose or Regain Eligibility - January 14, 2019 
Grading Period 3: Baseball, Soccer, Spring Tennis
Progress Report for Grading Period 3 - February 8, 2019 
Regain Eligibility (if all grades are 70 or above) - February 15, 2019, 4:00 p.m.
Grading Period 3 Ends - March 15, 2019
Lose or Regain Eligibility - March 29, 2019
Grading Period 4: Baseball, Soccer, Spring Tennis
Progress Report for Grading Period 4 - April 18, 2019
Regain Eligibility (if all grades are 70 or above) - April 29, 2019, 4:00 p.m.


4. Financial Eligibility

Your Meridian School financial account must be in good standing to be considered for tryouts and participation. Please check your MySchoolBucks account. If you have not yet set up your MySchoolBucks account, you can find instructions to do so here.


Contact Robyn Tester at meridian-athletics@mwschool.org if you are unsure about your financial eligibility.


Participation fees for your sport must be paid on or before the deadline for your sport. 


Good financial standing = no fees owed after the payment deadline or before tryouts for sports with tryouts. (There is a deadline exception for families who have requested a Payment Plan on their Google Registration Form for a participation fee for a sport with tryouts. In that case the initial payment is due by the participation fee deadline and the balance is due a few weeks later. Please see Financial Assistance for details.)


Participation fee by sport/team-level for 2018-2019:

Cross Country (Middle School) - $225

Cross Country (High School) - $225

Soccer (Varsity) - $370

Soccer (Middle School) - $270

Swimming (High School Competitive) - $500

Swimming (Middle School Developmental) - $350

Volleyball (Middle School) - $250

Volleyball (JV) - $300

Volleyball (Varsity) - $350

Fall Tennis (Competitive) - $325

Fall Tennis (Developmental) - $275

Basketball (Middle School) - $250

Basketballl (JV) - $300

Basketball (Varsity) - $350

SpringTennis (Competitive) - $325

Spring Tennis (Developmental) - $275

Baseball (Varsity) - $350


Participation fee deadlines by sport:

Unless otherwise noted, participation fees are paid by emailed QuickBooks invoice.

Cross Country - 8/3/18 (pay online by Quickbooks invoice)

Swimming - 8/7/18 (pay online by Quickbooks invoice)

Volleyball - 8/11/18 (check made out to Meridian School or cash at tryouts)

Fall Tennis - 8/14/18 (pay online by Quickbooks invoice)

Basketball - 9/22/18 (check made out to Meridian School or cash at tryouts)

Spring Tennis - 1/15/19 (pay online by MySchoolBucks invoice)

Soccer - 1/28/19 (check made out to Meridian School or cash at tryouts)

Baseball - 2/6/19 (check made out to Meridian School or cash at tryouts)



There are two parts to the refund policy. The first is to the registration fee:


Registration Fee:  A $30 registration fee (which is a processing fee) must be paid for each student athlete for each sport. The registration fee is refundable only for sports that require tryouts, and it is only refundable if the student athlete tries out and is not offered a place on any team in that sport. The registration fee is not refundable if the student leaves the school or decides not to tryout or not to participate.


The second is for the participation fee:

Participation Fees are non-refundable. Should a student athlete leave the school, decide not to participate, and/or not maintain eligibility, the participation fees are non-refundable.


Student athletes are ineligible to participate in a sport without having first paid their participation fee,


Sports with tryouts, such as volleyball and basketball depend on a commitment to the sport and team the day of tryouts. Therefore, participation fees are collected as soon as teams are formed after tryouts in the form of a check (made out to Meridian School). If enough student athletes do not commit financially with the payment of the participation fee, then the team might not have enough participants to form. Should a team not form due to too few participants, those who have paid will be refunded, or in the case of volleyball and basketball, their checks will be returned.


For sports that do not have a minimum to form a team, such as Swimming, Tennis and Cross Country, should an athlete decide to drop the sport before the season starts, the Athletics Department could agree to voiding the open invoice for the participation fee. If the invoice is paid and the student athlete drops the sport before the season starts, the invoice could be voided and the paid amount would become a credit on the student athlete's account (not the family's account), to be applied to that student athlete's next sport/season of choice.


As previously noted, student athletes are not permitted to participate until the participation fee is paid. In the case when the participation fee remains unpaid and the student athlete remains ineligible for three weeks into that sport's season, then the student athlete will be removed from the roster and the invoice will be voided. The registration fee remains non-refundable in this case. Student athletes who have been dropped by the Athletics Department for failure to achieve financial eligibility within the first three weeks' of a sport's season twice (for two sports or two seasons), may not be allowed to register for athletics at Meridian in the future. Fundamental to Athletics, the opportunity to participate requires a commitment to the team, the coaches and the program.


Financial Assistance and Payment Plans

Meridian School wants all students to have the opportunity to participate. Financial assistance and/or payment plans are available for those who need it. Please find options and more information on Financial Assistance. After reviewing the information on the Financial Assistance webpage, please contact financialaid@mwschool.org to request a payment plan or an athletics scholarship.


Please inquire about financial assistance and/or request a payment plan by the following dates:

Cross Country - 5/8/18

Soccer - 5/8/18

Swimming - 5/8/18

Volleyball - 5/8/18

Fall Tennis - 5/8/18

Basketball - 9/11/18

Spring Tennis - 12/11/18

Baseball - 1/29/19


For additional questions about eligibility for Meridian Athletics, please email Meridian-athletics@mwschool.org.