Athletics Department » About Athletics » Eligibility

Eligibility

Meridian 7th-12th grade students and their parents can use the information and tools on this page to help obtain and maintain eligibility for Meridian Athletics. If after reviewing this page you have questions about your eligibility, please email Meridian-athletics@mwschool.org.

 

General Eligibility Based on Enrollment, Grade, and Gender

  • Enrollment -
    • Students must be enrolled in Meridian School to participate in Meridian sports.
    • Students must be fully registered for a sport during the sport's registration window to be eligible to participate. 
    • For the 2020-2021 school year - Students do not have to be on-campus learners to participate in Meridian Athletics. Students can change from on-campus to distance learning and vice versa during their sport's seasons without affecting their eligibility.
  • Grade level - Meridian sports are available to Meridian students in 7th-12th grades.
    • 7th-8th grade students participate on Middle School teams.
    • 9th-12th grade students participate on High School teams. (JV and Varsity are High School teams.)
    • Occasionally, students in 8th grade might be invited to "play up" on a high school team. 8th graders and their parents may choose to take advantage of this playing up opportunity or to be considered for the middle school team only.
    • High school students cannot play on Middle School teams.
    • 7th graders cannot play on High School or Varsity teams.
  • Gender - The following is the official policy from our league, Texas Charter School Academic and Athletic League (TCSAAL), to which Meridian School also subscribes:
    • Girls are eligible to participate in all boys sports with the exception of Track & Field*, Cross Country, Golf* and Tennis activities. *Sports not offered by Meridian Athletics.
    • Boys' cannot participate on girls' teams.
    • All athletes will have the opportunity to participate in TCSAAL activities in a manner that is consistent with their gender identity, irrespective of the gender listed on the student's records.
    • Our intent is to schedule non-league competitions with schools or tournament hosts that are equally open to athletes participating in a manner that is consistent with their gender identity.
 
For questions regarding Eligibility, please email Meridian-athletics@mwschool.org.

 

Establishing & Maintaining Eligiibility

There are four considertions for establishing and maintaining eligibility in Meridian Athletics: 

  1. Character Good Standing
  2. Physical Eligibility
  3. Academic Eligibility
  4. Financial Eligibility

 

1. Character Good Standing

Please see the Parent/Student Handbook for school policies. Students responsible for an offense or offenses that resulted in two or more days of suspension while enrolled at Meridian School could be removed from the sport's roster and could have all Athletics-related privileges revoked, including but not limited to the right to participate in a team's, sport's or Athletic Department's recognition ceremonies, socials and traditions, such as the opportunity to letter. Enforcement will be at the discretion of Meridian Administration who will inform Meridian Athletics of necessary implications. Disciplinary offenses that would result in mandatory removal to an alternative placement under TEC Section 37.006 (in a traditional public school) will automatically result in suspension from all Meridian extracurricular activities for a period ranging from one month to the remainder of the school year.

2. Physical Eligibility

A valid physical form must be on file with the Athletics Department by the sport's physical form deadline. (See your sport's general information webpage for this date.) Students cannot participate in any way while not physically eligible. This includes practices, clinics, summer camps, and tryouts.

Physical forms can be submitted in one of two ways: The parent/guardian or student can drop off a photocopy of the original, completed physical form to the Middle School or High School office during office hours, or a scanned copy in PDF format can be emailed to physicals@mwschool.org.(Please keep your student’s original, complete physical form for your records.)

If you already have a physical form on file from participating in another sport or another season, you may check the status of your physical form by going here. Only one physical form per student athlete is needed for participation in any of the Meridian Athletics offerings.

The physical form must be valid through the sport's entire season. If a physical expires during the sport's season, the student athlete is responsible for providing an updated physical form before it expires and allowing two school days for the Athletics Department to process it.

Physical Eligibility Status: Check the status and expiration date of your physical form here.

Blank Physical Form: Find a blank physical form to complete here.

Tips for Submitting a Valid Physical Form: In order for a physical form to be approved by the Athletics Department, all of the following must be true:

  • It must be filled out completely.
  • The Medical History side must be completed by the student athlete and signed and dated by the student athlete and a parent.
  • The Physician's Examination side must be completed by a physician. It must indicate that the student athlete is physically "cleared" to participate. It must include the physician's name, address and phone number. It must include the physician's signature. It must include the date of examination. All of which must be legible.
 

Physical forms are valid for one year from the physician's examination date.

 

How to submit physical forms 
Physical forms can be submitted in one of two ways: The parent/guardian or student can drop off a photocopy of the original, completed physical form to the Middle School or High School office during office hours, or a scanned copy in PDF format can be emailed to physicals@mwschool.org.(Please keep your student’s original, complete physical form for your records.)
  • Please do not reply to a message with your physical form attached. Instead, please start a new email with your physical form attached and send to this email address: physicals@mwschool.org.
  • Please do not send physical forms to Meridian-athletics@mwschool.org.
  • If you do not have access to a printer/scanner, consider using your mobile device. Here are some tips for Apple and Android devices.

 

3. Academic Eligibility

Per state law and Meridian school rules, any students who fail or receive an incomplete in at least one class for the quarter are ineligible to compete or perform in extracurricular activities (athletics, theater, Model UN, etc.).  Ineligibility starts at the end of school (4:05 pm) five school days after the start of the new quarter.  The reason for this one week “waiting period” prior to ineligibility is to give teachers a chance to catch any errors that might have occurred in grading or grade entry, and to give students with an incomplete a chance to clear it.  Additionally, if there is a summative assessment that is still eligible for retest (still within the retest window), the retest may be completed during this 5 day waiting period.  If errors are corrected or incompletes cleared prior to the end of school that Friday of the first week of the new quarter, then the student is eligible to compete.  If not, then they are ineligible until at least the four week progress report period.  

 

At the end of the 4 week progress report period, a student who is passing all classes on their progress report (and has no unresolved incompletes from the previous quarter) regains eligibility to compete and perform.  Like with the end of the quarter, however, there is a one week  (five school day) “waiting period” before eligibility is regained.   Note that failing grades on a progress report cannot cause a previously eligible student to lose eligibility.  Under “no-pass-no-play,” progress reports only will result in a student regaining eligibility, not losing it.

 

Though semester grades are ultimately what counts for a student receiving credit for a high school credit course, they do not count towards “no pass no play”.  Only quarter grades and 4 week progress reports affect “no pass no play” eligibility to compete / perform.

 

2020-2021 Important Dates for Academic Eligibility
1st Quarter Grading Period:
  • Progress Report for Grading Period 1 - September 4, 2020
  • Note that the 1st Quarter 4 Week Progress Report does not impact eligibility
  • See 10/05 Slideshow that was shared in Secondary Announcements
  • Grading Period 1 Ends - October 9, 2020
  • Lose Eligibility - Friday, October 30, 2020 at 4:05 pm
2nd Quarter Grading Period:
  • Grading Period 2 Starts - October 19, 2020
  • Progress Report for Grading Period 2 - November 13, 2020
  • Regain Eligibility (if all grades are 70 or above) - November 20, 2020, 4:05 pm
  • Grading Period 2 Ends - December 17, 2020
  • Lose or Regain Eligibility - Tuesday, January 12, 2021, 4:05 pm 
3rd Quarter Grading Period:
  • Grading Period 3 Starts - January 6, 2021
  • Progress Report for Grading Period 3 - February 8, 2021
  • Regain Eligibility (if all grades are 70 or above) - February 12, 2021, 4:05 pm
  • Grading Period 3 Ends - March 12, 2021
  • Lose or Regain Eligibility - Friday, March 26, 2021, 4:05 pm
4th Quarter Grading Period: 
  • Grading Period 4 Starts - March 22, 2021
  • Progress Report for Grading Period 4 - April 16, 2021
  • Regain Eligibility (if all grades are 70 or above) - April 23, 2021, 4:05 pm
  • Grading Period 4 Ends - May 26, 2021 
 

DP Exception - Diploma Programme students who have failed ONLY one “IB” class may request an Academic Eligibility Waiver. Find the waiver here. The DP Academic Eligibility Waiver must be completed by the student and signed by the teacher of the DP class the student is failing as well as the principal prior to date and time by which eligibility would be lost.

 

Note: Students may compete over the summer or extended (week or more) breaks regardless of eligibility status, and a failing grade the previous year does not affect eligibility in the subsequent year.

 

 

4. Financial Eligibility

Your Meridian School financial accounts must be in good standing to be considered for tryouts and participation. Log in to your MySchoolBucks account to check for outstanding invoices before registering for a sport. Check your MySchoolBucks account throughout your sport's season to ensure your Meridian School financial accounts are and remain in good standing. 

To maintain financial eligibility throughout your sport's season, the students' financial accounts with the school must stay in good standing. Once an invoice or fees become 10 days past due, the student could lose eligibility in all extracurricular activities and events until the past due fees/invoices are resolved. In the case of lost financial eligibility during your sport's season, it is the parent/guardian's responsibility to email the Athletics Department as soon as the past due fees have been paid to expedite restored financial eligibility status for the student athlete.

Dauphine Pauloo, Business Office: pauloo@mwschool.org

Robyn Tester, Athletics Department: meridian-athletics@mwschool.org

For those students on a Payment Plan for their sport's Participation Fee, their Payment Plan must be paid according to the terms and schedule outlined in the agreement in order to maintain financial eligibility.

Financial assistance is available to those who need it. Please email financialaid@mwschool.org while registering for your sport to inquire about financial assistance.

 

For additional questions about eligibility for Meridian Athletics, please email Meridian-athletics@mwschool.org.