Athletics Spirit Wear
Spirit wear can be available for a sport's community up to once each school year. It is initiated by the sport's community, and led and managed by a single point of contact who is either a coach or a parent. This person is refered to as the Spirit Wear Lead.
About Meridian Athletics spirit wear:
- Sport spirit wear is approved to be worn by students to school on Fridays.
- Sport spirit wear is available for purchase by that school year's sport's community and Meridian staff. It is not available to the Meridian community as a whole.
- Spirit wear can be a fundraiser for the sport, but it does not have to be. (Spirit wear can be sold at cost or for a profit towards the sport/Athletics.)
- All purchases/orders for spirit wear go through MySchoolBucks.
- There is a process that must be adhered to when a sport wishes to offer spirit wear.
Spirit Wear Approval Process
- Sport decides they want spirit wear and a point person is determined to manage the process. This person is the Spirit Wear Lead.
- Parent or student comes up with an idea for spirit wear. They either design it themselves or get someone else to design it. (Please keep in mind that the school does not reimburse for spirit wear design costs.) The resulting spirit wear design is shared with the Spirit Wear Lead digitally. Both the design concept and an image of the type and color of the spirit wear (ex: red crew T-shirt) must be submitted. Please see Design Requirements on the right.
- The spirit wear lead gets quotes (cost and turn around time) from three preferred vendors based on an estimated number of items ordered.
- The Spirit Wear Lead submits the spirit wear proposal to sport's lead coach or Varsity coach for approval:
- The spirit wear design (concept and image of intended spirit wear type and color)
- The estimated cost and recommended price point at which to sell the spirit wear to the community.
- Once the lead coach has approved the spirit wear proposal, the Spirit Wear Lead must complete and submit the following forms in one fresh email that also includes a digital image of the spirit wear design (concept and image of type and color of spirit wear) to Chris Whitt, Athletics Coordinator, at firstname.lastname@example.org:
If spirit wear is to be sold at cost, please email all of the following to Chris Whitt(email@example.com.) in one fresh email:
If spirit wear is to be sold above cost, please email all of the following to Chris Whitt (firstname.lastname@example.org.) in one fresh email:Please be sure to account for the 3.95% MySchoolBucks processing fee.
- The coach-approved design (concept + image of type of spirit wear in desired color)
- Spirit Wear Design Approval Form
- Student Activity Funding Form - to be completed and submitted with design and Design Approval Form if the spirit wear is to be sold at cost.
- The spirit wear lead provides Robyn Tester with the following in an email to Meridianemail@example.com:
- A list of all options (size, customized or not customized, etc.) available and the prices associated for each option. Please remember that MySchoolBucks charges a 3.95% processing fee. Sales tax (8.25% will be added to each transaction as well.
- A digital image for each type of spirit wear with the design must also be included.
- The desired open and close date for the orders. (All orders will be done through MySchoolBucks. The system deadline is at 11:59pm the day specified, although we suggest communicating 8pm. Please allow 48 hours for processing after the system deadline when accounting for your timeline.
- It is recommended that spirit wear orders be open for one week. Any longer than that and people delay ordering and risk forgetting. Much shorter than that is not providing enough time for families to work it into their busy schedules.
- Once ready, Robyn will send the links to the MySchoolBucks spirit wear products to the spirit wear lead to share with the community through TeamApp and emails. (Do not share on social media as that community is not limited to this year's teams but the spirit wear sales are.) Please make it very clear that all orders must be conducted through these links and that there will be NO REFUNDS OR EXCHANGES. Parents must double check their order before submittting.
- 48 hours after the deadline for the spirit wear, Robyn will email a report outlining the orders for the spirit wear lead to place the order. (Approved vendors should have our tax exempt information, but if they do not, please request that from Chris or Robyn.)
- The spirit wear lead will pick up the order when ready, check it for accuracy and work with the coaches to fulfill (deliver) to the individuals who ordered.
- The spirit wear lead will send or deliver the spirit wear order receipt to Chris, who will submit a check requisition for the vendor.
- Design colors should be within the school's color palette: red, gray, black and white. See the exact PMS Colors above.
- Materials should also be within the school's color palette: red, gray, black and white.
- Other colors will likely not be approved.
- If a lion is to be used, it must be the Meridian lion from the logo(s). Other lions are not likely to be approved.